Article IV- Organization

Section 1. Officers:

The officers of the Association shall consist of a president, a vice-president, treasurer, secretary and past president, which hold the elected office for a two year term. Elections will be held to fill all officer positions except that of the past president position. This office will automatically be filled with the previous president.

Section 2. Powers and Duties:

a. President: The president shall be the chief executive officer of the Association and shall preside at all meetings. He shall have authority to appoint all committees and to appoint replacements for elected officers who vacate their terms prior to expiration. Such replacements will complete the remaining term only. Elections for this position will take place in even numbered years.

b. Vice President: The vice president shall act for the president in the president’s absence and shall become the president in the event of the president’s vacating an elected term for any reason. A vice-president who has become president for the purpose of filling a remaining term shall only hold office for that term. Elections for this position will take place in odd numbered years.

c. Treasurer: The treasurer shall collect funds owed to the Association, dispense all funds for expenditures duly authorized, maintain accurate financial accounts, and provide a financial report to the membership at each quarterly meeting. Elections for this position will be in odd numbered years.

d. Secretary: The secretary shall give notice of all meetings of the Association, keep a record of the minutes of such meetings, be responsible for the records of the Association, handle correspondence as necessary, provide the membership with copies of the minutes and other publications of the Association. Elections for this position will take place in even numbered years.

e. Past President: The past president continues as an Executive officer for the Association for two years and serves as the chair for the Membership and Nominating Committee.

f. Executive Board: The Executive Board shall consider and report at any regular meeting all matters coming to their attention during the interim between such meetings. The Board, likewise, shall have the power to request a Special Meeting of the Association upon a majority vote of the members of the Board. It shall, through appropriate sub-committees, present subjects for general discussion; suggest means for advancement of the purposes of the Association; designate work to be done between sessions of the Association; convene when and where practical to accomplish its functions; audit all accounts; disseminate literature; and, in every way promote the interests of the Association in any and all matters pertaining to its purpose. The Board may meet at various times during the year as necessary in order to make decisions regarding the on-going operation of the Association. The Board is free to make decisions on any phase of operations that are not specifically reserved to action by the membership or the Board.

g. Chaplain: The Chaplain, appointed by the President, shall serve at the pleasure of the President.

Article V. Elections

Those interested in running for office shall submit his/her name by July of each election year to the Membership and Nominating Committee. Nominations will be presented to the membership at the summer meeting and through the minutes forwarded to the members. During the fall meeting, the Membership and Nominating Committee will present the slate of nominees to the membership for action. Also at that time, nominations will be accepted from the floor to add to the slate of nominees. All nominees for each office will then be allowed five (5) minutes to present himself or herself to the membership. Upon completion of all presentations, the vote will be held to fill all available offices. The Membership and Nominating Committee will count the votes and present the newly elected officers to the membership at the completion of the meeting. Officers elected will take office at the winter meeting.

Article VI. Meetings

Section 1. Quarterly:

There shall be four (4) meetings each year, one in each calendar quarter. The procedure of all meetings shall follow Roberts Rules of Order, Revised.

Section 2. Called:

The President of the Association may have emergency called meetings to include representation from officers and board members to take care of matters of utmost importance in the operation of the Association. Called meetings will be kept to a minimum and will be as a last resort in an attempt to resolve unfinished or emergency business of the Association.

Section 3. Voting:

Institutional membership holds all voting privileges.

Section 4. Quorum:

A quorum shall consist of a majority of the total-voting members actually in attendance at any designated meeting of the Association.